By Kimberly Sanzo, Provincial Parent Liaison
Congratulations! You have finalized your adoption. One of the next steps after you receive your adoption order is to complete your request for an updated birth certificate. I recommend checking with your adoption worker to see whether they will assist with this process or whether you will need to complete it. Note: it is recommended that you wait a few weeks from your finalization to start this process as the adoption needs to be registered.
To begin your application process, visit the Service Ontario website to get the application: http://www.forms.ssb.gov.on.ca/mbs/ssb/forms/ssbforms.nsf/GetFileAttach/007-11076E~5/$File/11076E.pdf
There are two types of birth certificates you can apply for: short form birth certificate which is necessary for identification; and the long form (a copy of the birth registration) which is needed for a passport application, citizenship, etc.
Many people I have spoken to have found the application process to be daunting. The application asks for information about your child(ren)’s birth history, which you may or may not have (i.e. their place of birth, doctor, etc). Complete the form with as much information as possible. It is okay to leave some sections blank. For the child(ren)’s name, ensure that you use their adoptive name even when it asks for name at birth.
If your child is 9 years of age and older, they will require a guarantor to confirm their identity. The guarantor must have known the child for at least 2 years. Some examples of who can be a guarantor are a judge, school principal, doctor, dentist, social worker, teacher, etc. If none of those are available, there is an additional list on page 3 of the application form.
Once you are done, mail your application and incidentals to Service Ontario for processing. It usually takes 4-6 weeks to receive the certificate.
Let us know how the process worked for you to get your child(ren)’s birth certificate.